Class Setup
Create and manage your school's class-section structure, assign class teachers, and move students to the next class at year-end with the Bulk Promotion tool.
What Class Setup does
Go to Class Setup in the left sidebar. This page has two parts:
- Class management — create class-section combinations (e.g., Class 9 Section A) and assign a class teacher to each one.
- Bulk Promotion — at the end of an academic year, move all students from one class to the next in a single operation.
Do this first: Classes must be created here before you can enrol students, build timetables, or mark attendance. Start by adding all the class-sections your school uses.
Adding a class-section
- 1 In the Add New Class form at the top, enter the Class Level (e.g., 9, 10, LKG).
- 2 Enter the Section letter (e.g., A, B, C).
- 3 Optionally select a Class Teacher from the dropdown. Only staff members already added in the Staff Directory appear here.
- 4 Click Add Class. The new class-section appears in the Existing Classes table.
Existing Classes table
| Column | What it shows |
|---|---|
| Class | The class level (e.g., 9, 10) |
| Section | The section letter (e.g., A, B) |
| Class Teacher | The assigned teacher, or "Unassigned" if none set |
| Students | Count of students currently enrolled in this class-section |
| Actions | Edit and Delete buttons |
Tip: To change the class teacher for an existing class-section, click Edit on that row and select a different teacher from the dropdown.
Bulk Promotion
At the end of an academic year, use Bulk Promotion to move all students from one class to the next in one action — no need to update each student individually.
- 1 Scroll to the Bulk Promotion section at the bottom of the Class Setup page.
- 2 Choose the Source Class — the class whose students you want to move up (e.g., Class 9 – A).
- 3 Choose the Destination Class — the class they move into (e.g., Class 10 – A). For Class 12 graduates, select 🎓 Graduated / Alumni.
- 4 Click Promote Students. All students in the source class are instantly updated to the destination class.
Graduating Class 12 students
Select 🎓 Graduated / Alumni as the destination for final-year students. Their records are preserved for historical reference, but they are removed from active class lists, attendance, and timetable workflows. Their Class column in the directory shows Graduated.
Warning: Bulk Promotion updates all students in the source class instantly and cannot be undone. Verify your Source and Destination selections carefully before clicking Promote Students.
If a class doesn't appear in other modules
- Attendance, Timetable, Fee Collection — these modules use the class list from Class Setup. If a class is missing from their dropdowns, add it here first.
- Class Teacher dropdown is empty — Add staff members under Staff before trying to assign a class teacher.