Staff Directory

Add and manage your school's teaching and administrative staff, track invitation status, and control access by sending app invitations to each team member.

The staff list

Go to Staff in the left sidebar to open the Staff Directory. It lists every staff member added to the school.

SchoolWise Staff Directory showing a list of staff members with columns for Name / Employee ID, Department, Subject, Contact details, and Invitation status, with Add Staff button in the top right. — The Staff Directory — see every team member's details and invitation status at a glance.

Column	What it shows
Name / Emp ID	Staff member's full name and employee ID
Department	Department they belong to (e.g., Mathematics, Science, Accounts)
Subject	Subject they teach (if applicable)
Contact	Email address and phone number
Invitation	Invite Accepted or a Send Invite button

Filtering the list

Use the Filter by Department and Filter by Subject dropdowns to narrow the list.

Adding a staff member

1 Click Add Staff in the top-right corner of the directory.
2 Fill in the staff member's details in the form that opens.
3 Click Save. The staff member is added to the directory with a Send Invite button next to their name.

Staff form fields

Required

Name

Required

Employee ID

Required

Department

Optional

Subject

Required

Phone

Required

Optional

Qualification

Optional

Designation

Optional

Joining Date

Inviting staff to the app

Adding a staff member to the directory is a record-keeping action — it doesn't automatically give them access to SchoolWise. To let them log in, you need to send an invitation.

1 Find the staff member in the directory. If they haven't been invited yet, their row shows a Send Invite button.
2 Click Send Invite. SchoolWise sends an invitation email to the address on their record.
3 Once the staff member clicks the link in the email and sets up their account, their row shows Invite Accepted and the Send Invite button disappears.

Dashboard check: The Dashboard's Pending Staff Invites panel lists everyone who has been invited but not yet accepted. Follow up with anyone showing there if their access is overdue.

Tip: If a staff member didn't receive the invitation email, check their email address is correct under Edit, then click Send Invite again.

Editing and removing staff

Edit

Click Edit on any staff row to update their details. Changes save immediately and are reflected in the Timetable and Class Setup dropdowns that reference staff names.

Delete

Click Delete to remove a staff member from the directory. This removes them from timetable dropdowns and class teacher assignments, but does not delete historical records (e.g., attendance sessions they marked).

Note: If a staff member has accepted their invitation and has an active account, deleting them from the directory does not automatically revoke their app access. Contact support if you need to remove login access for a departing staff member.

← Timetable Next: Class Setup →