SchoolWise User Guide › Student Management

Student Management

Enrol new students, browse the directory, and view each student's full profile — attendance history, fee status, and exam results — all in one place.

Student Directory

Go to Students in the left sidebar to open the Student Directory. It lists every enrolled student with their key details at a glance.

SchoolWise Student Directory showing a list of students with columns for Name, Class, Section, Roll No, and Parent Phone, plus filter dropdowns and an Enrol Student button.
The Student Directory — filter by class or section to quickly find a student.
ColumnWhat it shows
NameFull student name
ClassClass level (e.g., 10). Graduated students show Graduated
SectionClass section (e.g., A, B)
Roll NoUnique roll number within the class
Parent PhonePrimary parent contact number

Filtering the list

Use the Filter by Class and Filter by Section dropdowns at the top to narrow the list down to a specific group of students.

Tip: To find a student quickly, filter by their class and section — the list shortens to just that class-section combination.

Enrolling a new student

Click Enrol Student (top-right of the directory) to open the enrolment form. Fill in two sections — student details and parent details — then click Save.

  • 1 Click Enrol Student in the top-right corner of the Student Directory.
  • 2 Fill in the Student Details: Full Name, Date of Birth, Gender, Class, Section, Roll Number, Address, and optionally a Photo.
  • 3 Fill in Parent Details: Father Name, Mother Name, Primary Phone, Secondary Phone (optional), and Email.
  • 4 Click Save. The student appears in the directory and their profile is created automatically.

Student form fields

Required
Full Name
Required
Date of Birth
Required
Gender
Required
Class
Required
Section
Required
Roll Number
Optional
Address
Optional
Photo

Parent details fields

Required
Father Name
Required
Mother Name
Required
Primary Phone
Optional
Secondary Phone
Optional
Email
Note: The parent email is used for automatic absence notifications. Make sure it's correct so parents receive alerts when their child is marked absent.

Student Profile

Click the View button (eye icon) on any student in the directory to open their profile page. The profile has four tabs.

SchoolWise Student Profile page showing the student's personal info and parent details at the top, with four tabs: Overview, Attendance, Fees, and Marks.
Each student has a full profile with personal details and four information tabs.
Overview Attendance Fees Marks

Overview tab

Shows the student's personal information (name, class, section, roll number, date of birth, address) and parent contact details (father name, mother name, phone numbers, email).

Attendance tab

Displays a calendar view of the student's attendance record. Each date is colour-coded: green for Present, red for Absent, and amber for Late. A monthly attendance percentage is shown at the top of each month's calendar.

Fees tab

Lists all fee payment records for this student, organised by fee type. Each row shows the fee amount, how much has been paid across all installments, and the outstanding balance. A Record Payment button lets you add a new payment installment directly from this tab — a receipt is generated automatically.

Marks tab

Shows an exam-wise marks table. Each row is one exam; columns show the marks scored in each subject, along with Total, Percentage, and Grade (A–F based on configurable boundaries).

Tip: You can record fee payments from either the Student Profile → Fees tab or from the Fee Management page — both update the same record.

Editing and deleting students

Edit a student

On the Student Profile page, click Edit Profile to open the edit form. You can update all student fields including the photo. Click Save Changes when done.

You can also edit from the Student Directory: click the Edit button (pencil icon) in the Actions column next to the student's row.

Delete a student

To permanently remove a student and all their related records (attendance, fees, marks), click the Delete button on the Student Profile page or the Delete icon in the Student Directory.

Warning: Deleting a student is permanent and removes all associated data including attendance records, fee payments, and marks. This cannot be undone.

Graduated students

When Class 12 students are promoted at year-end using the Bulk Promotion tool (in Class Setup), you can select Graduated / Alumni as the destination. The students' records are kept intact for historical reference, but their Class column in the directory shows Graduated rather than a class number.

Graduated students no longer appear in active class-based filters and are not included in attendance or timetable workflows.

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